Sears Corporate Information
HUMAN RESOURCES AND COMPENSATION COMMITTEE OF THE BOARD OF DIRECTORS OF SEARS CANADA INC. CHARTER
(amended and restated as of November 18, 2015)
In this Charter the following terms have the meaning set out below:
"Affiliate" means the relationship of bodies corporate where one body corporate is the subsidiary of the other or each of them is a subsidiary of the same body corporate or is controlled by the same person;
"Board" means the Board of Directors of the Corporation;
"Chair" means the chair of the Committee;
"Chief Executive Officer" or "CEO" means the Chief Executive Officer and/or the President of the Corporation or the individual holding the highest executive function of the Corporation appointed by the Board;
"Committee" means the Human Resources and Compensation Committee established by the Board;
"Corporation" means Sears Canada Inc.;
"Director" means an individual elected to the Board by shareholders of the Corporation, or appointed to and by the Board;
"SVP HR" means the individual holding the highest executive function of the Department with the responsibility of Human Resources management;
"Independent Director" means a Director who meets the requirements of independence as defined in NI 58-101, as amended, and includes, without limitation, a Director who has no direct or indirect material relationship with the Corporation or any of its Affiliates, that is, a relationship which would, in the view of the Board, reasonably interfere with the exercise of the Director’s independent judgment;
"Member" means a Director, other than a Director who is also an employee of the Corporation, appointed to the Committee by the Board, and who shall have or develop an understanding of management resources and compensation principles and practices;
"Officer" means an officer of the Corporation appointed by the Board, including the President and CEO, certain Executive Vice-Presidents and certain Senior Vice-Presidents; and,
"Senior Leadership Team" means all Officers, Executive Vice-Presidents, Senior Vice-Presidents and Vice-Presidents of the Corporation.
The purpose of the Committee is to assist the Board in its oversight responsibilities relating to:
- the development of the Corporation’s overall human resources strategy for fair and competitive compensation of the Senior Leadership Team in support of the achievement of the Corporation’s business strategy, as well as the development of other significant compensation programs for the benefit of all employees;
- reporting to shareholders on executive compensation in the Corporation’s public disclosure documents;
- the development of the CEO’s goals and objectives and the evaluation of the CEO’s performance against these goals; and
- the succession plan for, and the compensation of, the Senior Leadership Team.
- The Committee shall be composed of three or more Members.
- MMembers shall hold office from the time of their appointment until the earlier of their removal or resignation from the Committee.
- One of the Members shall be appointed by the Board as the Chair.
- Unless otherwise determined by resolution of the Board, the Secretary of the Board shall be the Secretary of the Committee. The Secretary of the Committee shall maintain the records of the Committee.
- The Committee shall establish its own procedures, including the timing and place of meetings, as it considers necessary or advisable.
4. ROLE OF THE CHAIR
The main responsibilities of the Chair are as follows:
- Call and chair all meetings of the Committee. If the Chair is unavailable or unable to attend a meeting of the Committee, then the Chair shall request another Member to chair the meetings. Failing such request, the acting Chair shall be designated by and from the Members present at the meeting.
- Develop the agenda for meetings of the Committee with or without consulting management.
- Hold the right to cast a vote to resolve any ties on matters that require Committee approval.
- Update, from time to time, Directors who are not Members, of any significant issues or deliberations of the Committee.
- Act as the primary contact between the Committee and management.
- Report to the Board on all meetings and activities of the Committee.
- Assume any other responsibilities as this Charter, the Committee or the Board may specify from time to time.
5. RESPONSIBILITIES OF THE COMMITTEE
The Committee shall have the following duties and responsibilities:
- Approve the Corporation’s executive compensation and human resources strategy to ensure that it is aligned to the goals and objectives of the Corporation.
- Assess the competitiveness and appropriateness of the Corporation’s policies relating to the compensation of the Senior Leadership Team as well as the application of internal equity thereto.
- Assess whether the Corporation’s compensation programs provide an appropriate balance of risk and reward in relation to the Corporation’s overall business strategy.
- Compensation Policies and Practices
- Review and approve, at least annually, (i) the design of the Corporation’s executive compensation policies and practices and all associate-related annual and long-term incentive plans together with performance targets thereunder in support of the Corporation’s business strategy; (ii) the level of achievement of performance goals at the end of each plan year or cycle, as confirmed by the Audit Committee of the Board; and (iii) any annual or long-term incentive plan payments to Senior Leadership Team and, in summary form, to other eligible plan participants.
- Perform such duties and exercise such rights and/or powers as may be delegated to the Committee pursuant to any of the Corporation’s employee benefit plans.
- Review and approve any proposed major changes to the Corporation’s benefit plans, including retirement plans and other associate programs.
- Review at least annually all compensation of the Senior Leadership Team, as well as from any third party with which the Corporation has an arrangement involving the compensation of an Executive Vice-President or Senior Vice-President.
Compensation and Appointments
- Determine and recommend annually, for approval by the Board, the CEO’s compensation based on the Committee’s evaluation of the CEO’s performance.
- Consider and recommend, for approval by the Board, any employment-related agreements between the Corporation and the CEO.
Senior Leadership Team
- Make recommendations, for approval by the Board, on the proposed appointment of Executive Vice-Presidents and Senior Vice-Presidents to become Officers of the Corporation.
Review and approve:
- any changes to the compensation of Executive Vice-Presidents and Senior Vice-Presidents;
- tthe compensation of any newly appointed Executive Vice-President and Senior Vice-President; and report to the Board regarding the foregoing at the Board’s next regularly scheduled meeting
- Consider and approve any employment-related agreements between the Corporation and Executive Vice-Presidents and Senior Vice-Presidents who are Officers of the Corporation, and report its conclusions to the Board at the Board’s next regularly scheduled meeting.
D. Performance Evaluation and Succession Planning
Review annually the executive organizational structure and the succession plans for Officers, Executive Vice-Presidents, and Senior Vice-Presidents, provided, however, that only the Board may approve the succession plan for the CEO and appoint Executive Vice-Presidents.
- Establish performance targets and corporate goals and objectives that are relevant to the CEO’s compensation.
- Evaluate annually, with input from non-management Directors, the CEO’s performance in light of such goals and objectives.
Senior Leadership Team
Review the annual performance assessments and succession plans for the Officers and the direct reports to the CEO
Review and approve the report of the Committee regarding executive compensation required to be set forth in the Corporation’s annual Management Proxy Circular.
- The Committee shall meet at least two times per year and may meet more often if required.
- The CEO and the SVP HR may attend meetings of the Committee if invited by the Committee provided, however, that the CEO or the SVP HR may not be present during deliberations or voting on their respective compensation.
- The quorum necessary for the transaction of business at Committee meetings shall be two Members.
- The Committee may meet in person or by telephone and may pass resolutions in lieu of a meeting, provided such resolutions are signed by every Member.
- The Committee shall, as it deems appropriate, hold an in camera session following each meeting without management. The Independent Directors shall also meet, as they deem appropriate, after each regularly scheduled meeting.
- The Committee shall have the authority to engage external advisors, as it deems appropriate, to assist the Committee in the performance of its duties. Such external advisors may attend meetings of the Committee at the request of the Committee. The Corporation shall cover the costs of such advisors.
- The Committee shall have the authority to delegate, as appropriate, certain of its responsibilities and activities to one or more Members or to a subcommittee of the Committee.
- The Committee shall review and assess the currency and adequacy of this Charter on an annual basis and recommend any appropriate changes thereto for approval by the Board. Notwithstanding the foregoing, the Board has the inherent jurisdiction to initiate and approve changes to this Charter at any time.
- In conjunction with the regular assessment of Board effectiveness, the Board will review and evaluate the Committee’s performance.
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